Setting up a business in the Philippines entails various procedures and requirements, one of them is a Business Registration. Whether you are an offshore company, small or medium-sized enterprise (SME), startup, corporation, or any business owner, registering your business is mandatory.

Check this link to know more about Business Registration starting with the SEC.

After registering your business in the Philippines, there are several filings that you need to accomplish to comply with the requirements of various government agencies.

These filings may vary depending on the type of business and the industry it belongs to, but here are some of the common ones:

Bureau of Internal Revenue (BIR)

You need to register with the BIR to obtain a Taxpayer Identification Number (TIN). After registration, you must file monthly and annual tax returns, as well as other tax-related forms as required by the BIR.

Form Nature Frequency Due Date
0605 Annual Registration Fee Annual on or before 31 January.
1601C Withholding Tax on Compensation Monthly 10th day after close of each month
1604C Annual Information Return of Income Taxes Withheld on Compensation and Alphalist Annual on or before 31 January.
0619E Withholding Tax on Expanded Monthly 10th day after close of each month
1601EQ Withholding Tax on Expanded Quarterly Last day after close of each quarter
1604E Annual Information Return of Income Taxes Withheld on Expanded and Alphalist Annual March 1 of each year
2550M Monthly Vat Monthly 20th day after close of each month; Removed starting January 1, 2023
2550Q Quarterly Vat Quarterly 25th day after close of each quarter
1702Q Quarterly Income Tax Quarterly 60th day after close of each quarter
1702 Annual Income Tax Annual 15th day of the fourth month after close of taxable year (April 15 if using calendar year)
AFS Audited Financial Statements Annual 15th day of the fourth month after close of taxable year (April 15 if using calendar year)
1604F Annual Information Return On Final Withholding Taxes Annual on or before 31 January.
Alphalist Schedule Alphalist of Employees/Payees Annual on or before 31 January.
2316 BIR 2316 Substituted Filing Annual on or before 28 February
2000 Tax on documents, instrument, loan agreement and papers evidencing the acceptance, assignment, sales or transfer of an obligation, right or property, incident thereof. E.g. Share of Stocks Issuance, Lease per occurrence Every 5th of the following month
ATP Authority to Print Receipt Until fully Exhausted No expiration as per BIR RR No. 6-2022

Securities and Exchange Commission (SEC)

If your business is a corporation or partnership, you need to submit annual financial statements and other reports to the SEC. You may visit our article for an in-depth discussion of the filings to be done with the SEC here.

Form Nature Frequency Due Date
GIS General Information Sheet Annual Within 30 days from date of annual meeting as specified in the By-Laws
AFS Audited Financial Statements Annual 120 days from end of FS period
GFFS General Form of Financial Statements Annual Within 30 days from the last day of submission of Annual Audited FS
MC 28 Email Notice Once or until amended Within 30 days from incorporation
OST Allows online filing of returns Once Depends on the above deadlines

Philippines Economic Zone Authority (PEZA)

Reportorial for Non – Compliance is subject to penalties under PEZA IRR

Type of Report Frequency Due Date
Economic Zone Monthly Performance Report (EZMPPR) Monthly Every 20th day of the following month
Annual Income Tax Return (ITR Form 1702) Annual 30 days after filing with BIR
BIR Stamped “received” Audited Financial Statements Annual 30 days after filing with BIR
COA Annual Audit Report Annual After the end of the year with Audit Certificate
Quarterly Income Tax Returns (BIR Form 1702Q) Quarterly 15 days after filing with BIR
General Information Sheet (GIS) Annual 30 days after filing with SEC
Replacement of any Board of Director/Member/Officer   30 days after the said change
Amendment of the Articles of Incorporation or By-Laws   30 days after the said change
Change of Corporate Name & Equity Ownership   30 days after the said change
BIR Certificate granting change of accounting period   30 days after the said change
Notice of Start of Commercial Operations (SCO)   7 Days after the said date
ITH Validation   45 days from 1st year of SCO
8105   immediately upon purchase of equipment
8106   immediately upon transfer of equipment from one location to another

Deferred under Memorandum Circular No. 2016-014 dated 11 April 20216

Type of Report Frequency Due Date
Annual Report   90 day after the end of the accounting period
Breakdown/Schedule of Sales per Activity   Together with Annual ITR and AFS
Breakdown/Schedule of Other Income   Together with Annual ITR and AFS
Date on Revenues and Taxes Paid   Together with Annual ITR and AFS

Reportorial requirements under TIMTA (Republic Act No. 10708, Tax Incentives Management and Transparency Act)

Type of Report Frequency Due Date
Annex A.1 – Annual Tax Incentives Report-Income Based Tax Incentives (based on Accounting Period)   Within 30 days from the statutory deadline for filing of the Final Return for Income Tax
Annex A.2 – Annual Tax Incentives Report-VAT, Excise Tax and Duty-Based Incentives for Calendar Year (regardless of accounting period)   On or before March 15 of the following year.
Other Relative Data or Information (Benefits) as required for the Cost-Benefits Analysis to be conducted by National Economic Development Authority (NEDA)   On or before July 15 of the following year

TIMTA NEDA SURVEYPEZA MC No. 2019-034 dated 17 September 2019

NEDA Online Survey for the Conduct of Cost-Benefit Analysis as provided in RA 10708 (TIMTA Law)

   On or before October 15, 2019(for years 2016 to 2018)

Social Security System (SSS)

If you have employees, you must register with the SSS to obtain an Employer Identification Number (EIN). You must also remit monthly contributions for your employees’ social security benefits.

Form Nature Frequency Due Date
PRN on Contribution Payment Reference Number Form (R3 & R5) generated via SSS Facility Monthly on or before the end of the month following the applicable month
PRN on Loan /ML-1 Member Loan Payment Return / PRN is generated via SSS facility Monthly   on or before the end of the month following the applicable month

Pag-IBIG Fund

You must register with the Home Development Mutual Fund (Pag-IBIG Fund) to obtain an Employer ID Number (EIN) and to remit monthly contributions for your employees’ housing and provident benefits.

Form Nature Frequency Due Date
MDF Member’s Data Form Upon hiring of new employee  
MCRF Members Contribution Remittance Form Monthly Schedule of Payment depends on the first letter of the Company’s Name:

A to D – 10th to the 14th day of the month

E to L – 15th to the 19th day of the month

M to Q – 20th to the 24th day of the month

R to Z, Numeral – 24th to the end of the month

STLRFShort-Term Loan Remittance FormMonthly15th day of the month

PhilHealth

You must register with PhilHealth to obtain an Employer Number (ER No.) and to remit monthly contributions for your employees’ healthcare benefits.

Form Nature Frequency Due Date
PMRF Philhealth Member Registration Form Upon hiring of new employee  
ER2 Report of Employee-Members Upon hiring of new employee which should coincide with the first contribution deduction  
SPA Statement of Premium Accounts Form (replaces the RF1 Form) Monthly Schedule of Payment depends on the last digit of the Employer’s PHIC No.:

0 to 4 – 11th to 15th day of the month

5 to 9 – 16th to 20th day of the month

Board of Investments (BOI)

Form Nature Frequency Due Date
BOI AEPR Reports export vs. domestic sales yearly 6 months from end of fiscal year

Business Permit

Form Nature Frequency Due Date
Barangay Clearance Processed every first month of the year Annual 20th of January
Fire Safety Inspection Certificate Processed every first month of the year Annual Every January
Mayors Permit Processed every first month of the year Annual 20th of January
Business Tax Local Business Tax to be paid Annual Annually 20th of January
Local Business Tax to be paid quarterly Quarterly 1st quarter – on or before 20 January
2nd quarter – on or before 20 April
3rd quarter – on or before 20 July
4th quarter – on or before 20 October

Department of Labor and Employment (DOLE)

Form Nature Frequency Due Date
  13th Month Pay Compliance Report Annual on or before 15 January following the applicable year
Rule 1020 Registry Establishment   within 30 days before the start of operations
  Annual Medical Report Annual on or before 31 March following the applicable year
  Annual Work Accident/Illness Exposure Data Report Annual on or before 30 January following the applicable year
  Employer’s Work Accident/Illness Report for every accident/illness on or before the 20th day of the month following the date of the accident/illness
  Report of Safety Organization   For new establishments, within 1 month from the date the business starts operating. This can be reorganized every January of the following year or once there are changes in the committee member(s).
RKS 5 Form Establishment Termination Report   Not later than 1 month prior to the effectivity

These are just some of the common filings that you need to accomplish after registering your business in the Philippines. It’s important to consult with a legal or accounting professional to ensure that you comply with all the necessary requirements and deadlines.

… and you might just need our assistance.

Need help with your reportorial requirements and filings? Set up a consultation with FilePino today! Call us at (02) 8478-5826 (landline) and 0917 892 2337 (mobile) or send an email to info@filepino.com.