PhilGEPS Registration Service
We, at FilePino, offer technical and legal assistance with the PhilGEPS (Philippine Government Electronic Procurement System) registration of suppliers, contractors, and service providers. With this, you and your business can participate in government bidding, secure contracts, and access opportunities to supply goods, services, and work to various government agencies in the Philippines.
Want Government Contracts? Get PhilGEPS-Registered Today!
Your business success in PhilGEPS projects can position you as a trusted government partner, opening the door to repeat contracts and bigger opportunities. While government agencies are required to use PhilGEPS, you’re encouraged to register to access bidding and procurement opportunities with ease.
Public Sector
All national government agencies (NGAs), government-owned and-controlled corporations (GOCCs), government financial institutions (GFIs), state universities and colleges (SUCS) including local government units (LGUs) are mandated by the Philippine Government Procurement Policy Board (GPPB) to register and use PhilGEPS.
Private Sector
Private-sector suppliers, manufacturers, contractors, and even individual consultants operating in various business entities are highly encouraged to register to take advantage of government procurement opportunities.
Choose Your PhilGEPS Membership
There are two (2) PhilGEPS membership types — PhilGEPS Red Membership (default and free) and PhilGEPS PLATINUM Membership (upgraded and paid).
PhilGEPS RED Membership
If you settle for just PhilGEPS RED membership, your access to the platform will be limited. You can only view bidding notices with smaller budgets (i.e., usually below PHP 1 million) and cannot submit bids directly through the system. To bid for projects, you still need to send quotations directly to the Bids and Awards Committee (BAC) chairperson.
PhilGEPS PLATINUM Membership
If you opt for the higher-tier PhilGEPS PLATINUM membership, you can bid on any open notice directly via the platform. With your PhilGEPS Certificate of Registration, you’ll be recognized as a preferred supplier or contractor.
PhilGEPS Requirements
To fast-track your registration and access the government bidding opportunities, you need to prepare and submit the following PhilGEPS requirements:
PhilGEPS Sworn Statement
You may simply download this pro-forma document from the PhilGEPS official website. Once accomplished, this must be signed by your authorized representation and notarized as a sworn declaration of compliance with PhilGEPS requirements.
Board Resolution and Secretary’s Certificate
If you are registering a corporation through an authorized representative, a duly signed and notarized board resolution and secretary’s certificate must also be attached. Other equivalent documents, depending on the business structure, e.g., a special power of attorney (SPA) for sole proprietorships and professions, also apply.
Business Registration Certificate
To prove your initial business compliance with the regulatory bodies, a scanned copy of your registration certificate issued by the SEC, DTI, or CDA, whichever applies, must also be included.
Audited Financial Statements (AFS)
You also need to submit your latest Certified Public Accountant (CPA)-audited and SEC-filed audited financial statements (AFS), together with the SEC eFAST final acceptance receipt (with QR code).
BIR Tax Clearance Certificate (TCBP)
You must also secure a valid Tax Clearance for Bidding Purposes (TCBP) issued by the BIR Accounts and Monitoring Division (ARMD) to prove that your business has no outstanding tax liabilities.
Business Permit
Apart from your SEC, DTI, or CDA registration certificate, you’ll also need a clear copy of your updated Business or Mayor’s Permit to prove authorized business operations within the local government units (LGUs).
Articles of Incorporation (AOI)
You’ll also need to provide the first page of your company’s Articles of Incorporation (AOI) or its equivalent, like the DTI permit for sole proprietors, to present key details about the business, such as its principal address, purpose, capitalization, and incorporators.
SEC Certificate of Non-Registration of Company
If you’re registering a foreign corporation, then you’ll first need to secure a certificate from the SEC to prove that it is not registered as a domestic corporation nor operating a business in the Philippines.
Philippine Contractors Accreditation Board (PCAB) License
For contractors, which include subcontractors and specialty contractors, a valid PCAB license is required to ensure specific standards of competency, financial stability, and technical expertise in the construction industry are met.
Proof of Payment - PhilGEPS PLATINUM
As mentioned earlier, PhilGEPS RED membership is free of charge, but upgrading to PLATINUM costs PHP 5,000. To complete the processing of the upgrade, you must upload the payment receipt to the registration page.
How to Register with PhilGEPS
PhilGEPS registration can be generally overwhelming, especially for those without the technical and legal knowledge and experience, but with the right support, it can be seamless and fully compliant. If you’re considering our professional assistance, here’s how we handle the PhilGEPS registration process:
Prepare the Documentary Requirements.
We begin by preparing essential documents such as the Tax Clearance for Bidding Purposes (TCBP) from BIR, business registration papers, audited financial statements, and other required forms.
Apply for PhilGEPS RED Membership.
We complete the online registration form through the official PhilGEPS website and upload the necessary documents. We then receive an email confirmation within 24 business hours regarding your RED Membership approval.
Upgrade to PhilGEPS PLATINUM Membership.
We proceed to upgrade to the PhilGEPS PLATINUM membership. This requires paying an annual fee of PHP 5,000 and uploading the payment receipt along with additional supporting documents.
Receive Your Certificate of PhilGEPS Registration.
Once payment is verified, we receive an email notification confirming your PLATINUM Membership. You can now log in and download the Certificate of PhilGEPS Registration, granting you full access to bidding opportunities.
FREE 30-MIN CONSULTATION
Leave the paperwork to us! We can handle your registration and compliance, so you can concentrate on what drives your business forward.
PhilGEPS Registration Renewal
PhilGEPS registration is valid for one (1) year and must be renewed annually to maintain eligibility for government bidding and procurement. If your key business registration documents, like mayor’s permit or tax clearance, expire, and you renew them, you must also manually update your PhilGEPS registration to avoid disqualifications and regulatory issues.
PhilGEPS Login
After your successful registration, you can already log in to your PhilGEPS account using your registered email and password. Once logged in, you may already start exploring the functionalities of the platform. While the modernization is ongoing, the current system already offers an electronic bulletin board, government official merchants’ registry, electronic catalog, and electronic payment of fees and purchase of bid documents, among others.
PhilGEPS Opportunities
With your PhilGEPS registration, you can have access to various bidding opportunities, which can be as simple as the government procurement of cleaning supplies or as big as the construction of an entire public facility. New opportunities are posted daily, with over 200 opportunities, ranging from simple supplies worth less than PHP 100,000 to complex multi-million peso projects.
PhilGEPS Bidding Process
If you’re new to the bidding process through PhilGEPS, then you might need some assistance given the technical and legal requirements. To give you an overview, first, you need to search for suitable procurement opportunities on the platform. Consider critical aspects of the project, such as the approved budget, delivery period, and procurement mode. Take note, as well, that a virtual or onsite pre-bidding conference may be held for high-value projects (e.g., over PHP 1 million) to clarify requirements.
Now, if you’ve already decided to bid on a certain project, you must purchase, download, and submit your comprehensive legal, technical, and financial documents to the Bids and Awards Committee (BAC), which then evaluates bids to determine the lowest qualified bidder. Finally, a Notice of Award is issued to you, as the winner, and this is followed by contract signing and project execution.
Why Choose FilePino’s PhilGEPS Registration Service?
Access Government Contracts and Other Business Opportunities with PhilGEPS Registration! We can simplify your PhilGEPS Registration and ensure your business is fully set up to engage in government procurement activities. You can unlock opportunities to supply goods and services to government agencies, boosting your business’s growth while ensuring compliance with all regulations.
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and Resources
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and Documentation
We maintain clear communication with regular status updates and handle all documentation preparation and submission, ensuring accuracy and compliance.
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PhilGEPS Registration FAQs
What is PhilGEPS Registration?
PhilGEPS (Philippine Government Electronic Procurement System) Registration is the process of enrolling businesses to participate in government procurement opportunities in the Philippines.
Who needs to register with PhilGEPS?
All suppliers, contractors, and consultants wishing to participate in government bidding and contracts in the Philippines must be registered with PhilGEPS.
What are the requirements for PhilGEPS Registration?
Requirements include a valid business permit, Taxpayer Identification Number (TIN), Securities and Exchange Commission (SEC) or Department of Trade and Industry (DTI) registration, and other relevant business documents.
How can a business register with PhilGEPS?
To register, create an account on the PhilGEPS website, complete the registration form, upload the required documents, and pay the applicable registration fee.
How long does PhilGEPS Registration take?
The registration process usually takes 3 to 5 business days, depending on the completeness of the application documents and the payment of the registration fee.
What are the benefits of PhilGEPS Registration?
Registered businesses gain access to government procurement opportunities, can participate in public bidding, and are eligible for awards of government contracts and projects.
What happens if PhilGEPS Registration expires?
PhilGEPS registration is valid for one (1) year. If it expires, you will need to renew your registration to continue participating in government bidding and procurement activities.
