Setting up a business in the Philippines entails various procedures and requirements, one of them is a Business Registration. Whether you are an offshore company, small or medium-sized enterprise (SME), startup, corporation, or any business owner, registering your business is mandatory.
Check this link to know more about Business Registration starting with the SEC.
After registering your business in the Philippines, there are several filings that you need to accomplish to comply with the requirements of various government agencies.
These filings may vary depending on the type of business and the industry it belongs to, but here are some of the common ones:
1. Bureau of Internal Revenue (BIR) – You need to register with the BIR to obtain a Taxpayer Identification Number (TIN). After registration, you must file monthly and annual tax returns, as well as other tax-related forms as required by the BIR.
| Form | Nature | Frequency | Due Date |
| 0605 | Annual Registration Fee | Annual | on or before 31 January. |
| 1601C | Withholding Tax on Compensation | Monthly | 10th day after close of each month |
| 1604C | Annual Information Return of Income Taxes Withheld on Compensation and Alphalist | Annual | on or before 31 January. |
| 0619E | Withholding Tax on Expanded | Monthly | 10th day after close of each month |
| 1601EQ | Withholding Tax on Expanded | Quarterly | Last day after close of each quarter |
| 1604E | Annual Information Return of Income Taxes Withheld on Expanded and Alphalist | Annual | March 1 of each year |
| 2550M | Monthly Vat | Monthly | 20th day after close of each month; Removed starting January 1, 2023 |
| 2550Q | Quarterly Vat | Quarterly | 25th day after close of each quarter |
| 1702Q | Quarterly Income Tax | Quarterly | 60th day after close of each quarter |
| 1702 | Annual Income Tax | Annual | 15th day of the fourth month after close of taxable year (April 15 if using calendar year) |
| AFS | Audited Financial Statements | Annual | 15th day of the fourth month after close of taxable year (April 15 if using calendar year) |
| 1604F | Annual Information Return On Final Withholding Taxes | Annual | on or before 31 January. |
| Alphalist Schedule | Alphalist of Employees/Payees | Annual | on or before 31 January. |
| 2316 | BIR 2316 Substituted Filing | Annual | on or before 28 February |
| 2000 | Tax on documents, instrument, loan agreement and papers evidencing the acceptance, assignment, sales or transfer of an obligation, right or property, incident thereof. E.g. Share of Stocks Issuance, Lease | per occurrence | Every 5th of the following month |
| ATP | Authority to Print Receipt | Until fully Exhausted | No expiration as per BIR RR No. 6-2022 |
2. Securities and Exchange Commission (SEC) – If your business is a corporation or partnership, you need to submit annual financial statements and other reports to the SEC. You may visit our article for an in-depth discussion of the filings to be done with the SEC here.
| Form | Nature | Frequency | Due Date |
| GIS | General Information Sheet | Annual | Within 30 days from date of annual meeting as specified in the By-Laws |
| AFS | Audited Financial Statements | Annual | 120 days from end of FS period |
| GFFS | General Form of Financial Statements | Annual | Within 30 days from the last day of submission of Annual Audited FS |
| MC 28 | Email Notice | Once or until amended | Within 30 days from incorporation |
| OST | Allows online filing of returns | Once | Depends on the above deadlines |
3. Philippines Economic Zone Authority
Reportorial for Non – Compliance is subject to penalties under PEZA IRR
| Type of Report | Frequency | Due Date |
| Economic Zone Monthly Performance Report (EZMPPR) | Monthly | Every 20th day of the following month |
| Annual Income Tax Return (ITR Form 1702) | Annual | 30 days after filing with BIR |
| BIR Stamped “received” Audited Financial Statements | Annual | 30 days after filing with BIR |
| COA Annual Audit Report | Annual | After the end of the year with Audit Certificate |
| Quarterly Income Tax Returns (BIR Form 1702Q) | Quarterly | 15 days after filing with BIR |
| General Information Sheet (GIS) | Annual | 30 days after filing with SEC |
| Replacement of any Board of Director/Member/Officer | 30 days after the said change | |
| Amendment of the Articles of Incorporation or By-Laws | 30 days after the said change | |
| Change of Corporate Name & Equity Ownership | 30 days after the said change | |
| BIR Certificate granting change of accounting period | 30 days after the said change | |
| Notice of Start of Commercial Operations (SCO) | 7 Days after the said date | |
| ITH Validation | 45 days from 1st year of SCO | |
| 8105 | immediately upon purchase of equipment | |
| 8106 | immediately upon transfer of equipment from one location to another |
Deferred under Memorandum Circular No. 2016-014 dated 11 April 20216
| Type of Report | Frequency | Due Date |
| Annual Report | 90 day after the end of the accounting period | |
| Breakdown/Schedule of Sales per Activity | Together with Annual ITR and AFS | |
| Breakdown/Schedule of Other Income | Together with Annual ITR and AFS | |
| Date on Revenues and Taxes Paid | Together with Annual ITR and AFS |
Reportorial requirements under TIMTA (Republic Act No. 10708, Tax Incentives Management and Transparency Act)
| Type of Report | Frequency | Due Date |
| Annex A.1 – Annual Tax Incentives Report-Income Based Tax Incentives (based on Accounting Period) | Within 30 days from the statutory deadline for filing of the Final Return for Income Tax | |
| Annex A.2 – Annual Tax Incentives Report-VAT, Excise Tax and Duty-Based Incentives for Calendar Year (regardless of accounting period) | On or before March 15 of the following year. | |
| Other Relative Data or Information (Benefits) as required for the Cost-Benefits Analysis to be conducted by National Economic Development Authority (NEDA) | On or before July 15 of the following year | |
| TIMTA NEDA SURVEY
PEZA MC No. 2019-034 dated 17 September 2019 NEDA Online Survey for the Conduct of Cost-Benefit Analysis as provided in RA 10708 (TIMTA Law) |
On or before October 15, 2019
(for years 2016 to 2018) |
4. Social Security System (SSS) – If you have employees, you must register with the SSS to obtain an Employer Identification Number (EIN). You must also remit monthly contributions for your employees’ social security benefits.
| Form | Nature | Frequency | Due Date |
| PRN on Contribution | Payment Reference Number Form (R3 & R5) generated via SSS Facility | Monthly | on or before the end of the month following the applicable month |
| PRN on Loan /ML-1 | Member Loan Payment Return / PRN is generated via SSS facility | Monthly | on or before the end of the month following the applicable month |
5. Pag-IBIG Fund – You must register with the Home Development Mutual Fund (Pag-IBIG Fund) to obtain an Employer ID Number (EIN) and to remit monthly contributions for your employees’ housing and provident benefits.
| Form | Nature | Frequency | Due Date |
| MDF | Member’s Data Form | Upon hiring of new employee | |
| MCRF | Members Contribution Remittance Form | Monthly | Schedule of Payment depends on the first letter of the Company’s Name:
A to D – 10th to the 14th day of the month E to L – 15th to the 19th day of the month M to Q – 20th to the 24th day of the month R to Z, Numeral – 24th to the end of the month |
| STLRF | Short-Term Loan Remittance Form | Monthly | 15th day of the month |
6. PhilHealth – You must register with PhilHealth to obtain an Employer Number (ER No.) and to remit monthly contributions for your employees’ healthcare benefits.
| Form | Nature | Frequency | Due Date |
| PMRF | Philhealth Member Registration Form | Upon hiring of new employee | |
| ER2 | Report of Employee-Members | Upon hiring of new employee which should coincide with the first contribution deduction | |
| SPA | Statement of Premium Accounts Form (replaces the RF1 Form) | Monthly | Schedule of Payment depends on the last digit of the Employer’s PHIC No.:
0 to 4 – 11th to 15th day of the month 5 to 9 – 16th to 20th day of the month |
7. Board of Investments
| Form | Nature | Frequency | Due Date |
| BOI AEPR | Reports export vs. domestic sales | yearly | 6 months from end of fiscal year |
8. Business Permit
| Form | Nature | Frequency | Due Date |
| Barangay Clearance | Processed every first month of the year | Annual | 20th of January |
| Fire Safety Inspection Certificate | Processed every first month of the year | Annual | Every January |
| Mayors Permit | Processed every first month of the year | Annual | 20th of January |
| Business Tax | Local Business Tax to be paid Annual | Annually | 20th of January |
| Local Business Tax to be paid quarterly | Quarterly | 1st quarter – on or before 20 January | |
| 2nd quarter – on or before 20 April | |||
| 3rd quarter – on or before 20 July | |||
| 4th quarter – on or before 20 October |
9. Department of Labor & Employment (DOLE)
| Form | Nature | Frequency | Due Date |
| 13th Month Pay Compliance Report | Annual | on or before 15 January following the applicable year | |
| Rule 1020 | Registry Establishment | within 30 days before the start of operations | |
| Annual Medical Report | Annual | on or before 31 March following the applicable year | |
| Annual Work Accident/Illness Exposure Data Report | Annual | on or before 30 January following the applicable year | |
| Employer’s Work Accident/Illness Report | for every accident/illness | on or before the 20th day of the month following the date of the accident/illness | |
| Report of Safety Organization | For new establishments, within 1 month from the date the business starts operating. This can be reorganized every January of the following year or once there are changes in the committee member(s). | ||
| RKS 5 Form | Establishment Termination Report | Not later than 1 month prior to the effectivity |
These are just some of the common filings that you need to accomplish after registering your business in the Philippines. It’s important to consult with a legal or accounting professional to ensure that you comply with all the necessary requirements and deadlines.
For more information and clarification about the what are the filings to be done after you register your business in the Philippines, do not hesitate to contact the reliable experts at Filepino.
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